Fluent Forms for Auto Workshops
Vehicle inspections, voice-filled findings, photo evidence, and branded PDF reports for customers.
Fluent Forms helps auto workshops digitise their inspection process — from pre-service checks to final reports sent to the customer. Voice Fill means technicians can dictate findings while under the bonnet instead of typing on a greasy phone.
Typical workflow
- Create an inspection template with sections for each vehicle system — brakes, tyres, suspension, engine, lights, fluids
- Prefill job details (reg plate, customer name, mileage) before assigning to a technician
- Technician fills by voice — walks around the car and speaks findings into the phone
- Photos are captured alongside each defect for visual evidence
- PDF report is generated and shared with the customer
Recommended field types
| Field type | Use it for |
|---|---|
| UK Vehicle Reg Lookup | Auto-populating make, model, colour, and MOT data from the registration plate |
| Inspection Matrix | Pass / advisory / fail grading across multiple checkpoints |
| Image Upload | Before/after or defect photos |
| Signature | Customer approval or technician sign-off |
| Date (default to today) | Auto-stamping the inspection date |
| Text (Voice Fill) | Free-text findings dictated by voice |
Example forms
- Pre-MOT inspection — 50-point checklist with pass/fail/advisory for each item
- Service record — oil change, filter replacement, fluid top-up log
- Customer vehicle health check — branded report with photos and recommendations
- Bodywork damage report — annotated photos with repair estimates
Key features for workshops
Voice Fill
Technicians can speak naturally — "offside front brake disc is worn below minimum thickness, recommend replacement" — and AI fills in the correct fields. No need to wash hands before typing.
UK Vehicle Reg Lookup
Type a registration plate and Fluent Forms auto-fills the make, model, colour, fuel type, and MOT status. Saves time on every job card.
Branded PDF reports
Generate professional reports with your workshop logo, ready to email or print for the customer. Each report includes photos, inspection results, and recommendations.
Use scheduled recurring inspections for fleet customers who bring vehicles on a regular cycle. Set up a weekly or monthly schedule and Fluent Forms will create assignments automatically.