Fluent Forms for Cleaning Companies
Room-by-room checklists, before/after photos, and client-ready cleaning reports.
Cleaning companies need to prove the quality of their work to clients. Fluent Forms lets cleaners complete room-by-room checklists, capture before/after photos as evidence, and generate professional reports — all from a phone, even with gloves on thanks to Voice Fill.
Typical workflow
- Create a cleaning checklist with sections for each room or area
- Assign to cleaners with the site name and any special instructions prefilled
- Cleaner works through the checklist room by room, ticking off tasks and capturing photos
- Before/after photos provide visual evidence of the standard of work
- Supervisor reviews and signs off on the completed form
- PDF report is sent to the client as proof of service
Recommended field types
| Field type | Use it for |
|---|---|
| Inspection Matrix | Clean / needs attention / N/A for each area and task |
| Image Upload | Before/after photos per room |
| Signature | Supervisor or client sign-off |
| Date (default to today) | Auto-stamping the cleaning date |
| Checkbox group | Task lists — hoovering, mopping, dusting, bins, windows |
| Text (Voice Fill) | Notes on any issues or areas needing extra attention |
| Dropdown | Cleanliness rating or priority level |
Example forms
- Office deep clean checklist — desks, floors, kitchens, toilets, common areas
- End-of-tenancy clean — room-by-room with before/after photos for the letting agent
- Hotel room turnaround — bed linen, bathroom, minibar, damage check
- School or nursery clean — sanitisation protocol, play areas, food prep surfaces
- Window cleaning log — which windows, access method, completion status
Key features for cleaning companies
Voice Fill with gloves on
Cleaners don't need to take off gloves to type. They can speak — "kitchen floors mopped, oven cleaned inside and out, bin emptied and new liner fitted" — and Voice Fill does the rest.
Before/after photo evidence
Capture photos at the start and end of each room. Clients can see exactly what was done, which builds trust and reduces disputes.
Client-ready PDF reports
Generate branded reports with your company logo, photos, and completion status. Email them directly to the client or property manager after the job.
Recurring schedules
For regular contracts, set up weekly or fortnightly schedules. Each visit generates a fresh assignment automatically.
Use Open to All forms for ad-hoc jobs. Any cleaner on your team can pick up the assignment without waiting for a manager to assign it.