Fluent Forms for Fire & Security
Fire risk assessments, alarm testing logs, CCTV checks, and security patrol reports.
Fire and security companies need rigorous, auditable inspection records. Fluent Forms lets engineers and patrol officers complete assessments on-site — logging test results, capturing photos of equipment, collecting client signatures, and generating professional reports for compliance files.
Typical workflow
- Build assessment templates for fire risk assessments, alarm tests, CCTV audits, or security patrols
- Prefill site details — client name, address, system type — before assigning to an engineer
- Engineer or officer completes the form on-site using Voice Fill to dictate findings
- Equipment photos and test results are captured within the form
- Client signs off on the completed assessment digitally
- PDF report is generated for the client's compliance file
Recommended field types
| Field type | Use it for |
|---|---|
| Inspection Matrix | Pass / fail / N/A for each test point or zone |
| Image Upload | Equipment photos, defect evidence, panel photos |
| Signature | Engineer and client sign-off |
| GPS Location | Confirming the site location |
| Date (default to today) | Auto-stamping the assessment date |
| Dropdown | System type, defect category, action priority, zone |
| Text (Voice Fill) | Detailed findings, recommendations, corrective actions |
| Table Matrix | Zone-by-zone equipment inventory (device, location, test result) |
Example forms
- Fire risk assessment — escape routes, fire doors, signage, extinguishers, detection systems
- Fire alarm weekly test log — zone tested, call point used, result, faults
- Emergency lighting test — monthly function test, annual duration test, results per fitting
- CCTV audit checklist — camera condition, recording status, coverage, retention compliance
- Security patrol report — time, location, observations, incidents, photos
- Intruder alarm service report — system type, zones tested, battery condition, faults
Key features for fire & security
Voice Fill for on-site assessments
Engineers can dictate findings while inspecting — "fire door to stairwell B second floor is wedged open with a fire extinguisher, non-compliant, recommend immediate corrective action" — keeping hands free for testing.
GPS proof of attendance
Automatically capture the site location to confirm the engineer visited the premises. Useful for contract compliance and client reassurance.
Branded compliance reports
Generate professional PDF reports with your company logo, suitable for client compliance files and insurance records.
Recurring service schedules
Set up weekly alarm tests, monthly emergency lighting checks, and annual fire risk assessment schedules. Fluent Forms creates assignments automatically.
Use prefill to pre-populate site details, system information, and previous assessment notes. Engineers arrive on-site with all the context they need.