Viewing Entries

Every time a form is submitted — whether by a team member, through a scheduled assignment, or via a public link — it appears in Entries. This is where you can search, sort, review, print, export, and delete your form data.

Finding entries

Open Entries → Recent from the sidebar to see all submitted entries across every form.

You can narrow down what you see using:

• Search — type in the search bar to find entries by form name or content preview
• Filter by form — use the form dropdown to show entries for a specific form template
• Sort — order entries by newest/oldest first, or sort alphabetically by form name (A–Z or Z–A)

On mobile, tap the Filters button to expand the filter panel.

Each row in the list shows:

• Form name — which form template the entry belongs to
• Preview — a snippet of the first two data values from the submission
• Type — either "Scheduled" (from a recurring schedule) or "One-off" (a manual or one-time submission)
• Submitted — how long ago the entry was submitted (e.g. "3 hours ago")
• By — the avatar of the person who submitted it

Click any row to open the full entry details.

Viewing an entry

The detail page shows every field from the form with its submitted value, laid out in the same order as the original form.

Depending on the field types in your form, you'll see:

• Text, numbers, dates — displayed as plain values
• Checkboxes — shown as "Yes" or "No" badges
• Select / radio / multiselect — option labels are shown, not raw values
• Images — displayed as clickable thumbnails that open the full image in a new tab
• Signatures — drawn signatures are rendered; typed signatures shown in italics
• Inspection fields — colour-coded status badges (Acceptable, Advisory, Failure, Not Applicable) with notes and images if present
• Inspection matrix — each checklist item shown with its status, notes, and attached images
• Table matrix — rendered as a table with rows and columns matching the form design
• Vehicle registration — if a DVLA lookup was performed, shows make, model, colour, fuel type, engine size, and MOT due date

The entry also displays which form version was used at the time of submission, so you always know which version of the form structure generated the data.

Printing an entry

Click Print at the top of the entry detail page. The printout includes your company logo (if you have one set and the form has "Show logo" enabled) and hides all navigation elements for a clean output.

Deleting an entry

Click the Delete button on the entry detail page, or click the bin icon on any row in the list view. A confirmation prompt will appear before the entry is permanently removed.

Table view

For a spreadsheet-style layout, go to Entries → Table from the sidebar. This view is form-specific — select a form template from the dropdown to see its entries.

The table builds its columns dynamically based on your form's fields. Each column matches a field from the form, so you see all your data side-by-side — perfect for scanning large numbers of entries at a glance.

Click any row to open the full entry detail.

Exporting data

In the table view, click the Export button to download your data. Three formats are available:

• CSV (.csv) — comma-separated values, opens in any spreadsheet app
• Excel (.xlsx) — native Excel format with proper formatting
• JSON (.json) — structured data for developers or integrations

The export includes all entries currently shown for the selected form, with each field value flattened into readable text (e.g. inspection statuses, matrix data, and signature fields are converted to plain strings).

Creating a new entry

From the entries list, click New Entry. Select a published form from the dropdown, then click Continue. This opens the form so you can fill it out and submit a new entry directly.

Who can view entries

• Owners and Admins can see all entries across the company
• Members can see entries they submitted themselves

Deleting entries follows the same permission structure — you can only delete entries you have access to.